There is an old saying that if you are not part of the solution, you are part of the problem. As we come out of this recession, many things should have been learned if you are still in business and thriving. Economic changes can rapidly change a company’s fortunes and good business owners recognize this and find opportunities within. If you are to help the company grow, you need to step out from the comfort zone of doing just the few things you enjoy and expand your functions to everything that requires a hands on approach. This also includes empowering your employees to learn other tasks besides the ones they were originally hired for. Hire, train, maintain and increase responsibilities and you will be ready for the leaner economy. Good people and good POS Software will make the difference, that’s a fact.

A recession, like the one that hopefully is ending, can put so much financial pressure on a small business person that everything has to be on the plate for cuts if you want to stay in business. In order to operate your business more efficiently you may have to cut unnecessary staff, eliminate wasteful spending, and better maintain your business processes and financial management. You will have to take your inventory down to a level that consists of only essentials, nothing that may be deemed high risk. Running your business efficiently could also mean eliminating poorly performing vendors and product lines and putting that extra money in fast turning items. In order to understand your options and make good decisions to increase operational efficiency, just remember that good inventory and merchandising POS software is required.

Retail entrepreneurs need to do what they love and that is sale their products, but there are several other factors including marketing and financial management. If you don’t do all of these well, then you need to either find people that are good at it or POS software that will do it for you. Since most small retailers can’t afford additional staff, improving your business comes from technology. While some entrepreneurs may be able to do well in more than one of those categories, no one is an expert in all three. The goal for entrepreneurs is to find out which area they are weak, be able to admit it and seek the resources that will fill the area of weakness.

First, someone in the business needs to be the expert in the product and that is usually the person that started the business because of their love for the business segment they are in. Either in inventing or selling, the product person must know all the ins and outs of what is being sold. Secondly, someone needs to be the expert at marketing and if you cannot afford a person, then a super POS software package can achieve this for you. From understanding the market place to getting the product sold, marketing entails a broad set of skills. Lastly, you will need to be a  financial manager who fully understands the cost of business as well as the reward of ROI. There is POS software that can accomplish all of this.

I always wonder why some company presidents or managers are so hard to get hold of and layer themselves with multiple people answering their calls. The simple reason is they don’t want to talk with you if you have anything negative to say. Your customers have a unique perspective on your product and your competitors.  Running a POS Software company is where you really need to listen to your customers and they may not always be right, but they do have useful insight to your product and the marketplace. 

 Everyone is trying to sell cloud computing as the greatest thing going.  ProphetLine was the first POS software company to deliver a pure internet POS/Store systems solution.  Several companies say they were the first, but we did it for Southwestern Bell in 1996.  ProphetLine set-up POS software to be delivered by the Internet for about 65 locations.  At that time band width was not available like today and Southwestern Bell put in T1 lines to all their stores.  We were at the beginning of the ASP consortium that was trying to have all applications reside on central servers and the Internet was the wide area network.  In theory this was an extremely efficient way to run your business and for some applications, it is still the best way.  POS software is a different animal and retailers want to have their applications and data reside at their location. 

I had already poured a large sum of money into developing this model and it was not returning a good investment, so we went to a near real-time communications model that moved all file changes at various times during the day.   Replication of file changes being sales numbers, inventory transfers and anything besides GL code.  So the next time you consider going to the cloud with your in-store systems, ask yourself if you want a company to have all your data and applications reside on their computers.    

Congratulations to all the retailers that have managed to maintain their business or grow from the previous year.   Managing expenses in the upcoming year is going to be the difference between the growth retailers and the ones that are looking for trouble.  But managing doesn't mean cut to the bare bone, it means making careful and thoughtful decisions about when and where to spend your money.  Setting up an Open to Buy Plan for your store is the most important tool any retailer can have and with some POS software packages, it is a built in feature and requires little maintenance.  

If you don’t have a good buying plan, you end up marking down much of your inventory and have lean or no profits.  The reverse is too little inventory and your customers will shop elsewhere and your loyalty is gone.  You need to have the right inventory at the right time in the right quantities.  Sounds simple, but how many retailers follow this as if their retail life depends on it, because it does.  If you don’t have an Open to Buy plan set up, do it now and start the new year off right.